Administrative Assistant

CA | GA | NY | CR

About Sherwood Design Engineers

Sherwood is a civil and environmental engineering firm that is committed to investing in and embracing people, communities and the environment.

Our team has delivered net zero energy and net zero carbon systems, net positive water systems, resilient coastlines, natural resource protection, green streets, living roofs and more for thousands of clients in the region and across the globe. We specialize in sustainable infrastructure, water management strategies, green building design, and systems based solutions for infrastructure and landscapes. Our focus is on the conservation and management of the consumption of all site resources — carbon, energy, water, and waste. We’ve worked on over thirty award-winning projects, and our work has been published locally and internationally.

Founded in 2003, our award-winning projects include Hudson Yards in New York (the largest private real estate development in U.S. history), San Francisco Better Streets Plan, Greater New Orleans Urban Water Plan, revitalization of the iconic waterfront Brooklyn Bridge Park, and the 35 square-km Baietan Urban Area Plan in the heart of Guangzhou, China.

Our mission is to engineer an environmentally and socially regenerative planet. Will you join us?

Role Summary

Sherwood is currently seeking an Administrative Assistant to support our growing, progressive and multidisciplinary engineering firm. The successful candidate will work as an integral part of Sherwood’s global team, collaborating with engineering and operations disciplines to cocreate solutions to a variety of organizational challenges. This candidate will be asked to assist with daily support operations and create efficient administrative procedures.

We are seeking an individual who is able to provide general office support and handle administrative duties. The ability to work productively as a member of a multidisciplinary team, work independently, and develop clear, evidence-based solutions to a wide set of organizational problems are critical to the success of this role.

Minimum Skills

• Typically 2+ years of professional experience in office administration

• English and Spanish proficiency

• Proficiency in Google Suite and Microsoft Office

• Basic understanding of clerical procedures and systems (e.g. recordkeeping, filing)

• Analytical skills, with excellent problem-solving and decision making capability

• Excellent written and verbal, skills, capable of clearly communicating with others

• Able to plan, prioritize, multi-task, work independently under general supervision

• Able to maintain confidentiality and security of sensitive company and client information

• Able to read and interpret written information including documents, spreadsheets, and email correspondence

Preferred Skills

• Experience in a consulting environment

• Experience working with pivot tables

• Degree or certification in HR, Finance, Business, or related field

Expected Outcomes

• Process transactions and performs accounting duties such as account maintenance and reconciliation, recording expenses

• Assist with local culture and engagement initiatives, including planning and logistics

• Coordinate travel arrangements of local employees

• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance

• Ensure procedures are followed by staff, including regular communication and follow-up with staff to meet internal company deadlines

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to internal requests

• Review contract/price negotiations with vendors

• Answer phone calls with professionalism, directing calls to appropriate personnel; scheduling appointments, signing for incoming packages, and assisting clients and other visitors

• Organize and document office operations/procedures

• Type reports, memos, letters and other documents as needed

• Other duties as assigned

What We Offer

• Own a part of the firm with ESOP eligibility after one year

• Flexible working, with one Friday off every month

• Private Health Insurance

• Learning and Development stipend to use as you see fit

• Generous PTO and paid holidays

• Fun team events, lunches and happy hours to get to know colleagues outside of work

• A tangible opportunity to truly help the environment!